Four Special Meeting Types and How to Run Them

There are ’normal ’ meetings. And there are some special meeting types. And in this video, we’ll look at four types of special meetings: 1. Morning stand-ups (or roll-call meetings) 2. Working Group meetings 3. Ideas generation (or creative meetings) 4. Decision-making And I’ll give you my best tips for how to run each of these special meeting types. Watching this video is worth 4 Management Courses CPD Points*. (See below for more details) This video is part of course module number Program 2: The Manager as Communicator Course 3: Meetings Section 2: Chairing Meetings Primary videos that precede this video include: - Planning Your Meeting - Meetings as Conversations - Meeting Discipline - Hosting the Meeting - Housekeeping - Managing the Meeting - How to Deal with Challenging Participants - What to Do When Your Meeting Goes Wrong - How to Chair Creative Meetings: Tools and Techniques - How to Run a Facilitated Meeting Primary videos that follow this video include: - How to Close Your Meeting - Meeting Minutes and Follow-up LESSON NOTES ============ Morning Stand-up Meetings (Roll-call Meetings) --------------------------------------------- Here are the four questions I suggested for this type of meeting. Ask, What... - did you do yesterday that helped us meet our goal? - will you do today to help us meet our goal? - impediment that prevents you or us from meeting our goal? - did you learn yesterday?’ Working Group Meetings --------------------------------------- Set the agenda at the very start of the meeting Adapt it to the priorities of the people attending Take items in priority order Close promptly with a quick agreement on handling the lower priority items you weren’t able to cover Ideas-generation Meetings (Brainstorming / Creative Meetings) ------------------------------------------ Brainstorming is not a great technique So make use of reflecting, writing, clustering, and discussing, to get the best from your participants Decision-making Meetings ------------------------------------------ Be clear about what decision you need to make For each option: - Get the facts out first - Clarify and seek observations before asking for opinions - Assess the option and then move onto the next option Compare options Create a decision RECOMMENDED EXERCISE ====================== 1. Review your experience of meetings of each of these four types. What can you learn from your experiences of either attending or facilitating those meetings? (2 MC CPD Points) 2. Look in your diary for meetings where you can practice one of these four special meeting types. Prepare for them carefully. (2 MC CPD Points) 3. If you are not familiar with the ideas of Agile Project management or the Scrum Methodology, take a look at these two videos on our sister channel, OnlinePMCourses - What is Agile Project Management? (1 MC CPD Point) - What is Scrum? (1 MC CPD Point) Then subscribe to that channel for 100 MC CPD Points (just kidding!) 4. If you have not already done so, watch our video, How to Chair Creative Meetings: Tools and Techniques 5. The next two times you get an opportunity, use one of these approaches. After the meeting, reflect on what happened and how effective those strategies were. (2x2 MC CPD Points) DOWNLOADS =========== Free Resources - CPD Tools - Paid resources - Management Courses Onboarding Kit - ($3) RECOMMENDED READING ===================== - Running Meetings (HBR) - Meetings Suck - Bad Meetings Happen to Good People - Six Thinking Hats Management Courses Continuing Professional Development (CPD) Points =========================================================== You can record your Management Courses CPD points on our free, downloadable CPD record log. Download it here: Each video has two levels of MC CPD points. For this video: - If you simply watched the video, record 4 MC CPD points - If you also carried out all of the recommended exercises, score a total of 14 MC CPD points ___ Note: Links to our book recommendations are affiliated through Amazon